ADMINISTRATIVE ASSISTANT
Job Description
Steady Flux Technologies is a small research and development company that is seeking a part time administrative assistant to help aid in our day to day business activities. This is a part time, flexible work schedule, position at approximately 20 hours per week that has the possibility to turn into a full time position. The ideal candidate will be responsible for handling business activities such as reception services, bookkeeping, invoicing, and minimal office maintenance. Willing to train, however some experience or a business background is required.
Administrative Services:
Provide consistent and reliable front desk coverage during assigned shifts.
Greet and direct visitors and callers, including responding to basic email, in person and phone inquiries about Steady Flux’s work and referring other inquiries appropriately.
Assist staff within the Seattle office with general operations and administrative support needs as needed.
Schedule and coordinate logistics for special events and/or meetings.
Aid in cleaning the office approximately 2-4 hours per week
Bookkeeping & finance
The Administrative Assistant will work closely with the executive team to handle basic finances including:
Processing expenses and time tracking and reporting in Quickbooks
File state and local taxes online
Invoice customers and follow up on late payments
Enter invoices from vendorsExecutive support
The candidate will work closely with the executive staff to aid in day to day business activities including
Managing calendars and meetings
Read and understand customer contracts
Manage subcontractors and vendors
Be a point of contact to aid in customer and office personnel logistics
RESPONSIBILITIES AND SCOPE
Level of Responsibility:
This is an entry-level position and duties are performed under general supervision and established guidelines.
Does not supervise any staff; may help plan and direct the work of volunteers or interns.
Serve as a team member for assigned projects.
Maintain limited financial responsibility, including purchasing and maintaining expense records and a general understanding of how to file company taxes.
Work Environment & Schedule:
Flexible work environment and hours. General hours of operation are 8:00 AM - 5:00 PM Monday through Friday.
Small company
MINIMUM QUALIFICATIONS
High school diploma. Preference given to any candidate with an associates degree or higher.
Experience providing administrative support, including some or all of the following: phones/customer service, mail distribution, office equipment maintenance, coordinating travel arrangements and meetings, or organizing files.
Experience working and communicating with a wide range of people.
Strong organizational skills
Experience writing, editing, and proofreading written materials.
Experience with Microsoft Office software.
DESIRED QUALIFICATIONS
Quickbooks or other financial software experience
Familiarity with standard business communications
Comfortable with working in an independent environment with little outside input at times from management
